CupTally

CupTally is a simple, community-focused coffee tally app that replaces cash boxes and manual tracking by logging cups consumed on shared bean-to-cup machines. It stores consumption in an online database and lets an administrator manage locations, users and coffee bags through a web interface, while members sign into the mobile app with a unique code. Users will want CupTally because it automates per-cup accounting, shows real-time consumption, calculates final prices when a bag is closed, and records who owes what, making coffee breaks fairer and easier to manage for offices, co-ops and shared kitchens.

Key Features

⭐ Central online database for locations, users and coffee bag records managed via an administrator web interface.

⭐ CupTally lets members sign into the mobile app using a unique code for secure, user-specific tracking.

⭐ Real-time consumption tracking visible from both the mobile app and the web interface.

⭐ Automatic calculation of average price per cup when a bag is closed, producing precise balances.

⭐ Payments are logged by the administrator and payment obligations appear immediately in the mobile app after closing.

⭐ Optional administrative margin can be added into the coffee price for overhead or maintenance.

Advantages

✅ Makes settlements transparent and fair by showing exact consumption and costs.

✅ Eliminates cash handling and informal tracking, reducing disputes in shared spaces.

✅ Real-time visibility for users and administrators simplifies bookkeeping and reconciliation.

✅ CupTally centralizes management so admins can configure locations, users and current bags from one place.

Disadvantages

❎ Requires an administrator to record locations, users and the current coffee bag before the system can be used.

❎ Relies on an online database and connectivity for real-time tracking and payment updates.

❎ Designed specifically for shared bean-to-cup machines and may not suit other types of beverage services.